Administrative Services/ Purchasing

The Administrative Services Division provides professional and efficient services that fulfill the purchasing, contract administration, asset management, mail operation, copy center and shipping/receiving needs of our faculty, staff and students. We work to obtain the best value for the college, in accordance with established rules and regulations, to support the college's mission as a leader in art and design.

Categories (2)

Central Services

Central Services operations include in house copy/print services and incoming / outgoing mail services.
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Shipping and Receiving

Shipping and Receiving manages all incoming and outgoing packages at MassArt.
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Articles (17)

About Administrative Services

This article includes all contact information for Purchasing, Central Services, and Shipping & Receiving.

About Purchasing

This article contains general purchasing guidance and a link to Expenditure Guidelines.

Bid Process

This article includes an overview of the bidding process for supplies and services.

Budget Codes

This article includes a link to The Guide to Most Commonly Used Expense Codes.

Building Construction Projects

This article includes an overview of bidding procedures related to Building Construction Projects (MGL c.149) and Public Works (Non-Building) Construction Projects (MGL c. 30 s. 39M).

Consultant Services

This article contains a link to MassArt's Travel and Reimbursement Policy for Consultant Contracts

Enterprise Rent-A-Car

Fixed Assets

This article contains an overview on fixed assets and contains links to the surplus property form and inventory transfer form.

Forms

This article includes links to commonly used purchasing, accounting services and fixed asset forms. You will also find MassArt's ST-2 tax exempt certificate here.

Group Purchasing Organizations

This article includes link to the Massachusetts Higher Education Consortium (MHEC) and the Massachusetts Operational Services Division (OSD).

On-Campus Catering: Sodexo

This article contains a link to the Sodexo online catering tool and the procedure for placing orders.

Payment to International Visiting Artists

This article contains MassArt's guide to paying international visiting artists.

Procurement Card Program

This article includes a link to the P-Card Policies and Procedures and to the Smart Data Online coding website.

ProTravel International

The Purchasing Cycle

A step-by-step guide to purchasing.

Travel Related Information

This article contains the guide to travel related expenditures, travel vendor information and current meal and mileage reimbursement rates.

Vendors

This article contains information related to frequently used vendors. This article also contains a link to MassArt's B&H portal.