Account expiration information
Graduating students will have 90 days from the graduation date to retrieve data from their accounts.
Most Spring 2024 graduates were officially “graduated” on June 10, 2024, and they will continue to have access to their Google Workspace accounts until September 8th, 2024.
NOTE: The official graduation date can vary depending on program requirements, but this guidance is applicable to most students.
Alumni who graduated prior to Spring 2024, will have access to their accounts until August 14, 2024.
For other alumni, MassArt will no longer offer full Google Workspace accounts to alumni. We are transitioning to an alumni forwarding service to provision alums with an MassArt-affiliated email alias. Alumni will need to login to their alumni.massart.edu accounts and back up any data they wish to retain by August 14th, 2024. More information about the alumni forwarding service will be provided soon.
Access your account and assess the data
We encourage all users to review information stored in their massart.edu or alumni.massart.edu accounts, and delete files and emails that are no longer needed, particularly those that are consuming large amounts of storage. Users may consider downloading their data directly to the personal computer’s hard drive, to an external storage device, or using an online storage or backup service to continue to store data in the cloud.
Backup and migration options
Another option is to migrate the data to a personal Google Account. Users will need to consider which option is the best solution for their particular needs and should be advised that costs will vary depending on the amount of storage needed. Some users may find that a combination of the options below, or others not listed here, may be the best option.
External Storage devices
Consider downloading large files to your computer’s hard drive, or to an external storage device with sufficient capacity to store an archive of all the data in your massart.edu or alumni.massart.edu Google account. Prices for external storage devices vary, but users can expect to pay between $50-$200 for drives ranging in size from 500gb-4tb. Below are some links to storage devices:
Online storage options are also an option for users who wish to continue storing data in the cloud. These articles can provide more information about online storage vendors, options, and pricing:
Generally speaking, external storage devices are cheaper over time, as online storage and backup services are subscription-based.
Using Google Takeout
Google Takeout has been enabled on the massart.edu and alumni.massart.edu domains for graduating students and alumni. Takeout provides users with a convenient method to export most of their data. We encourage users to review Google’s instructions for using Takeout. Please be advised that Takeout may not be able to export more than 100gb of data. If you have more than 100gb of data in your account, you will need to delete or download large files manually, until your account has less than 100gb of data, before you can use Takeout.
Migrating your data to another Google account
Graduating students and alumni who wish to migrate data from any MassArt Google to a private gmail address should review Google’s Copy content from your school account to another account article. This option provides a seamless solution. Google provides multiple options for personal account plans with different prices for different tiers of storage, including a free option with a limit of 15gb of storage.